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WADA is Hiring: Director of Operations & Events

08 Jun 2020 5:53 PM | Anonymous member (Administrator)
  • Full-time Position

  • Hours are not limited to weekdays 9-5

  • Reports to the Executive Director

  • Part of the WADA staff leadership team


 Property/Facility Management

  • Point of Contact and management of maintenance of the ArtsXchange property

  • Vendor Management (Landscaper, Cleaning Crew, Pest Control, Operational Staff)

  • Provide onsite access to the ArtsXchange during agreed upon business hours

  • Onsite property management leasing to include ArtsXchange Campus – Studios, Shoppes and Independent Studios:

    • Marketing
    • Site Visits
    • Leases
  • Initiate problem resolution with tenants

  • Rent Collection

  • Problem resolution with tenants

  • Initiate and track incoming rent payments/manage collection process

Event Management

  • Oversee the ArtsXchange (AX) exhibits

  • Assist as project manager between selection committee, artists & art curator

  • Oversee and process financial transactions

  • Manage support staff needed to execute events

  • Manage/Oversee all internal WADA events to include set up, refreshments & cleanup/closure

  • General Membership Meetings

  • 2nd Saturday Artwalk

  • Committee Events (Education, Membership, etc.)

  • Fundraising events to include Arts Festival/Large Donor

  • Marketing of WADA Events

  • Digital – website, e-blast, social media

  • Work with marketing firm on earned media

 Financials

  • Responsible for the processing of all bills/invoices, banking transactions and reconciliation of bank statementsManagement of Account Receivables and Account Payables in coordination with the Quickbooks bookkeeper

  • Track incoming rent payments/ manage collection process. Assure that tenant are active members of WADA.

  • Management responsibility for the processing of all bill/invoices

  •   General knowledge of financial databases to include:

  • Quickbooks

  • Bills.com (desired)

 Event Management

  • Oversee the ArtsXchange exhibits

  • Assist as a project manager between selection committee, artists and art curator

  • Oversee and process the financial transactions

  • Manage/Oversee all internal WADA events to include set up, refreshments and cleanup/closure

  • General Membership Meetings

  • 2nd Saturday Artwalk

  • Committee Events (Education, etc.)

  • Fundraising events to include Arts Festival/Large Donor

  • Marketing of WADA Events

  • Digital – website, e-blast, social media

  • Work with marketing firm on earned media

 Communications 

  • Internal communications to all tenants on AX Campus on operational topics

  • External communications to WADA members

  • Manage all social media accounts to include Facebook, Instagram, LinkedIn and SnapChat   (Ideally, this would be 3-5 hours/week to expand our reach. 2-3 posts per week.)

  • External communication to MailChimp list for weekly WADA Community Digest.  Content is provided by ED/Volunteers.  (distributed on Tuesdays)

 Administrative

  • Work with the Executive Director on agreed to special projects

  • Work with the Board Chair and Executive Director on board meeting preparation

  • Collect and distribute committee reports

  • Work with Board Chair/ED on agenda, distribute pre-meeting

  • Arrange for refreshments

  • Volunteer Committee support to be determined

  • Attend weekly staff meetings

  • Attend board meetings

  • Attend 2nd Saturday Artwalk

  • Manage master calendar of events for WADA

  • Except with the permission of the Executive Director, work at the ArtsXchange office at agreed upon hours

Preferred Skills

  • Work effectively with others to include the ED and BODSoftware and Digital Tools Used  

  • Software and Digital Tools to include:

  • Quickbooks (willing to train)

  • Bill.com (willing to train)

  • Mailchimp

  • Wild Apricot (CRM database and website)

Inquiries

  • Please provide resume and cover letter attention to:  Renee Dabbs: renee@reneedabbsllc.com 813.382.5378.

  • Total Compensation: $42,000 - $45,000.

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